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BASIC INFORMATION ON DATA PROTECTION

In this section of the FI GROUP website we inform you of the type, scope and purpose of the processing of your personal data by FI GROUP. 

In FI GROUP we are aware of the importance of complying with current legislation on data protection and for this reason we have a large team of people who devote their time to continuous improvement and implementation of developments in this area. 

That is why, with the aim of establishing guidelines and lines of action in this area, we have the following data protection statements for Customers and Suppliers, which establish the minimum principles to which FI GROUP is committed when it is Controller and Processor. 

CONTROLLER OF THE DATA

The personal data that may be collected directly from the person concerned will be treated confidentially and will be incorporated into the processing activities of FI GROUP.
The data controller is CONSEIL F.INICIATIVAS INC, and all the entities that form part of the business group.
The updated list of processing activities that FI GROUP carries out depending on the purpose for which the data is collected and the relationship that exists between the data subject and the company, can be found: here.

LEGITIMATION

The processing of your data is carried out in order to comply with the legal obligations of the entity, the fulfilment of contractual or commercial relations and to be able to offer the different services.
The legal basis for the processing of personal data collected through the contact forms on the website or the sending of emails is the consent of the data subject.

RETENTION OF DATA

The personal data provided shall be kept for the time necessary to fulfil the purpose for which they are processed. They shall also be kept for the period of time in which legal obligations may arise for FI GROUP.
The periods established in the applicable regulations for the conservation of files and documentation are applied.
As soon as the processing of personal data is no longer necessary, the data shall be deleted or duly blocked.

COMMUNICATION OF DATA

As a general rule, personal data will not be disclosed to third parties, unless legally obliged to do so. Personal data may only be communicated between entities belonging to the corporate group and always within the European Economic Area.

RIGHTS OF DATA SUBJECTS

To request the exercise of any of the rights held by the interested parties established by the regulations, you can fill in the following form and your request will be processed by the FI GROUP team.

DPD CONTACT DETAILS

 

TREATMENT TABLE

BUSINESS RELATIONS (CLIENTS)
COLLECTIVE Clients with whom any FI GROUP entity has a contractual or commercial relationship in force.
PURPOSE OF PROCESSING The provision of the services contracted between the parties.
CATEGORY OF DATA “Data of an identifying nature: Identification document (DNI, ID number or passport), social security number, name and surname.
* Data relating to personal characteristics: date of birth, age, sex, nationality, mother tongue.
* Academic and professional data: education, qualifications, academic record and professional experience.
* Data relating to employment: profession, jobs, non-financial payroll data and employee history.
* Data providing commercial information: activities and businesses, business licences and publications in the media.
* Economic, financial and insurance data: pay slips.
* Proxies or legal representatives of legal persons: identification or contact details. “
TARGET Commercial department, consultancy team providing the service, administration departments. External recipients due to legal obligation: public administrations or courts.
PERIOD OF RETENTION For the duration of the provision of services and until such time as legal obligations may arise.
SOURCE Contractual relationship
PERSON RESPONSIBLE CONSEIL F.INICIATIVAS INC 701-417 Rue Saint-Pierre  Montréal, QC, H2Y 2M4                                                                                                                                                                                                                                                                                                                                                  F INCIATIVAS I MAS D MAS I SLU, 1 GENERAL LACY Strret, Madrid 28045
COMMERCIAL RELATIONS (SUPPLIERS)
COLLECTIVE Suppliers with which any FI GROUP entity has a contractual or commercial relationship in force.
PURPOSE OF PROCESSING Administration and management of supplier accounts, control of the service received.
CATEGORY OF DATA Data of an identifying nature: Identification document (DNI, ID number or passport), social security number, name and surname.
* Data relating to employment: profession, jobs, non-financial payroll data and employee history.
* Data providing commercial information: activities and businesses, business licences and publications in the media.
* Contact details: telephone, e-mail, address.
* Proxies or legal representatives of legal persons: identification or contact details.
TARGET Supplier department, administration departments. External recipients due to legal obligation: courts of law.
PERIOD OF RETENTION For the duration of the provision of services and until such time as legal obligations may arise.
SOURCE Contractual relationship
PERSON RESPONSIBLE CONSEIL F.INICIATIVAS INC 701-417 Rue Saint-Pierre  Montréal, QC, H2Y 2M4                                                                                                                                                                                                                                                                                                                                                  F INCIATIVAS I MAS D MAS I SLU, 1 GENERAL LACY Strret, Madrid 28045
EMPLOYMENT RELATIONSHIP (EMPLOYEES)
COLLECTIVE Individuals hired as employees by FI GROUP.
PURPOSE OF PROCESSING Management of the contractual relationship, payroll, internal management of the profile.
CATEGORY OF DATA dentification data: Identification document (ID card, ID number or passport), social security number, name and surname.
* Data relating to personal characteristics: date of birth, age, sex, nationality, mother tongue.
* Academic and professional data: education, qualifications, academic record and professional experience.
* Data relating to employment: profession, jobs, non-financial payroll data and employee history.
* Contact details: telephone, e-mail, address
TARGET Human Resources Department and future managers. External recipients due to legal obligation: Social Security Administration and Courts.
PERIOD OF RETENTION During the duration of the employment contract and until legal obligations may arise.
SOURCE Contractual relationship
PERSON RESPONSIBLE CONSEIL F.INICIATIVAS INC 701-417 Rue Saint-Pierre  Montréal, QC, H2Y 2M4                                                                                                                                                                                                                                                                                                                                                  F INCIATIVAS I MAS D MAS I SLU, 1 GENERAL LACY Strret, Madrid 28045
EMPLOYMENT RELATIONSHIP (CANDIDATES)
COLLECTIVE Individuals involved in recruitment processes.
PURPOSE OF PROCESSING Employee recruitment processes and management of such recruitment.
CATEGORY OF DATA Data relating to identification: identification document (ID card, ID number or passport), social security number, name and surname.
* Data relating to personal characteristics: date of birth, age, sex, nationality, mother tongue.
* Academic and professional data: education, qualifications, academic record and professional experience.
* Data relating to employment: profession, jobs, non-financial payroll data and employee history.
* Contact details: telephone, e-mail, address
TARGET Human Resources Department and future managers.
PERIOD OF RETENTION During the selection process and up to 1 year
SOURCE Web form, emailing of CVs, job search platforms.
PERSON RESPONSIBLE CONSEIL F.INICIATIVAS INC 701-417 Rue Saint-Pierre  Montréal, QC, H2Y 2M4                                                                                                                                                                                                                                                                                                                                                  F INCIATIVAS I MAS D MAS I SLU, 1 GENERAL LACY Strret, Madrid 28045
WEB FORMS
COLLECTIVE Every person who fulfils a form on the FI GROUP website.
PURPOSE OF PROCESSING Request for commercial information or services, request for the exercise of rights, subscription to the newsletter or any informative newsletter.
CATEGORY OF DATA Identification data: Identification document (ID card, ID number or passport), name and surname.
* Contact details: telephone, e-mail, address.
TARGET Marketing department, commercial department, legal department
PERIOD OF RETENTION The time necessary to process the corresponding request, after which they are duly blocked for the period of time in which legal obligations may arise.
In the case of subscription to newsletters or newsletters, the necessary data is retained until the person concerned expresses his/her wish not to be included in the communication lists or withdraws his/her consent
SOURCE Completion of the forms on the website itself
PERSON RESPONSIBLE CONSEIL F.INICIATIVAS INC 701-417 Rue Saint-Pierre  Montréal, QC, H2Y 2M4                                                                                                                                                                                                                                                                                                                                                  F INCIATIVAS I MAS D MAS I SLU, 1 GENERAL LACY Strret, Madrid 28045

EXERCISE OF YOUR RIGHTS

EXPLANATIONS OF YOUR RIGHTS TO YOUR PERSONAL DATA

Since the EU General Data Protection Regulation (EU) 2016/679 (GDPR), has granted you certain rights about your personal data held by FI Group. To help you in being assured of the protection and privacy of your personal data, GDPR and the right to information empower you with the ability to ask FI Group for information about which personal data is being processed and what happens to your personal data.

Right to access (Art. 15 GDPR): provides you with the ability to access your personal data that is being processed by FI. This request provides you the right to see your own personal data, as well as request copies of your personal data.

Right to rectification (Art. 16 GDPR): in case you are believing that your personal data is not up to date or is inaccurate and you are requesting that modifications to your personal data be made as soon as possible.

Right to erasure (Art. 17 GDPR): provides you with the ability to ask FI Group to delete your data. The request would then require FI Group to stop the processing of the personal data that was based on the consent provided earlier.

Right to restriction of processing (Art. 18 GDPR): the right to restriction allows your data to continue being stored without being processed. The right to restrict processing provides you with an alternative to requesting the erasure of your personal data.

Right for data portability (Art. 20 GDPR): provides you with the ability to ask for the transfer of your personal data to another company.

Right to object (Art. 21 GDPR): provides you with the ability to object to the processing of your personal data. In this case, consent wasn’t appropriately requested and no processing other than that for legitimate purposes is being conducted.

Right to object to automated processing (Art. 22 GPDR): provides you with the ability to object to a decision based on automated processing.